Event Scheduling Policy

How Events Are Scheduled

DevLabs automatically schedules events at the start of each year using an intelligent event scheduler. The scheduler creates Seasonal, Quarterly, Non-Tech Degree, and Non-Tech School events for the entire year based on predefined phase timelines.

Seasonal Event Timeline

Seasonal events run monthly. Each month follows a strict phase timeline to ensure fair participation:

• Pre-Registration: 15th of the previous month → 1st (midnight)
• Registration: 1st → 15th (23:59)
• Preparation: 1st → 15th (23:59)
• Battle: 16th (00:00) → 26th (23:59)
• Conclusion: 27th (00:00) → end of month

Quarterly Event Timeline

Quarterly events span an entire quarter (3 months). The phase timeline is based on the quarter boundaries:

• Registration: 1st of quarter → 15th of the last month of quarter (23:59)
• Preparation: 1st of quarter → 15th of the last month (23:59)
• Battle: 1st of the last month → (last day - 5) of last month
• Conclusion: (last day - 2) → end of quarter

Non-Tech Degree & School Events

Non-Tech Degree and Non-Tech School events follow the same quarterly timeline as Quarterly events.

• Registration, Preparation, Battle, and Conclusion phases mirror the Quarterly schedule
• These events are designed for science models, research projects, and school-level innovations

Phase Descriptions

Each phase has a specific purpose for participants:

• Pre-Registration - Teams can preview event details and prepare before official registration opens
• Registration - Teams register and complete payment during this window
• Preparation - Teams develop their projects; no submissions accepted yet
• Battle - Active competition phase; project submissions are open
• Conclusion - Results are finalized, scores reviewed, and certificates issued

Important Scheduling Notes

• Phase transitions happen automatically at midnight - ensure submissions are completed before deadlines
• Late registrations after the 15th will not be accepted for Seasonal events
• Quarterly events accept registrations up to the 15th of the final month in the quarter
• Project submissions are only valid during the Battle phase - submissions outside this window are rejected
• Certificates are issued automatically after the Conclusion phase is finalized by the admin
• DevLabs admins may adjust timelines for special events - check the Events page for the latest schedule

Event Types Overview

The scheduler creates the following event categories each year:

• Seasonal - Monthly technical hackathons (12 per year)
• Quarterly - 4 large-scale national events per year (Q1: Jan-Mar, Q2: Apr-Jun, Q3: Jul-Sep, Q4: Oct-Dec)
• Non-Tech Degree - Quarterly innovation challenges for college students
• Non-Tech School - Quarterly science project competitions for school students